Job Postings

The Team Lead, Legislative Services, provides a crucial role in managing and supporting Legislative Specialists in the planning, coordination, and administration of various Council and Committee meetings. Reporting to the Leader, Legislative Services, the Team Lead provides daily oversight of the Legislative Specialists who support The City's legislative meeting processes for Council and Council Committee meetings, including scheduling, the setting and publication of agendas, the execution of meetings, the facilitation of public participation, management of amendments and other procedural motions, procedural advice and support for Chairs, management of the voting process for Members, preparation of bylaws, and the recording of meeting minutes, all in compliance with the Municipal Government Act (MGA), the Protection of Privacy Act, the Access to Information Act, and Procedure Bylaw 42M2025. Primary duties include:

• Supervise permanent and temporary Legislative Specialists which includes recruitment, selection, orientation, evaluation, development, performance management and discipline up to and including termination.
• Provide oversight of Legislative Specialists, ensuring staff coverage for all meetings of Council and Council Committees. Accountable for the correct application of CUPE Local 38 Collective Agreement provisions and human resource policies.
• Effectively manage the Legislative Specialists by providing leadership, providing guidance, and ensuring that the team's work aligns with the goals and standards of the Legislative Services Section.
• Represent the City Clerk at Council Committee, and City Board, Commission and Committee (BCC) meetings, fulfilling duties as per relevant delegations, legislation, bylaws and procedures, ensuring that Members of Council participate in Council, Council Committee and BCC meetings in alignment with their obligations and the eligibility requirements set out in the MGA and Procedure Bylaw.
• Ensure public facing websites are maintained and up-to-date and continue to serve the needs of the public.
• Review and analyze existing practices, identify gaps, and make improvements.
• Responsible for quality control of all area outputs.
• Liaise with other municipalities to identify best practices and establish formal or informal benchmarking for legislative services, projects and related administrative operations.

Position and Pay Information

• Business Unit: City Clerk's Office
• Union: Exempt
• Position Type: 1 Permanent
• Compensation: Level M1 $115,627 - $144,534 per annum
• Hours of work: Standard 35 hour work week.
• Days of work: This position works a 5-day work week with 1 day off in a 3 week cycle.
• Location: 323, 7 Avenue S.E.
• Audience: Internal/External
• Apply By: July 31, 2026
• Job ID: 314871

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The Town is seeking a detail-oriented and highly professional Human Resources and Safety Officer to join the Corporate Services team. This position plays a key role in supporting the organization through effective human resources administration, accurate payroll and benefits processing, and the coordination of workplace health and safety programs.

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Reporting to the Manager of Communications, Marketing, and Legislative Services, the Legislative Services Officer is responsible for supporting the Town’s records management and privacy program, bylaw and policy management, contracts and agreements management, the facilitation of key functions related to Council meetings, Council Committee meetings, and Public Hearings, including electronic meeting management, agenda production, record (minutes) production, procedural advice and support.

Working with Council and committee members, internal departments, and members of the public, this position supports the Town’s commitment to transparent governance and decision making.

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Want long weekends every week and to escape processes stuck in the last century? The Town of Diamond Valley is looking for a Legislative Services & Process Improvement Manager who enjoys cutting through complexity, leaning out workflows across the organization, and putting AI and modern tools to practical use where they measurably save time and improve outcomes.

Anchored in Legislative Services, this role has a clear mandate to review and simplify processes organization-wide. Following our 2023 amalgamation, we’re building cleaner systems — and you’ll drive practical improvements that reduce administrative drag, speed up decision-making, and make Council and the broader organization more effective.

What you’ll do

• Deliver core legislative services (agendas, minutes, bylaws, procedural advice) while actively improving how the work gets done.
• Lead process reviews and lean initiatives that start in legislative services but extend across the organization — identifying waste, duplication, and friction, then implementing simpler, faster approaches.
• Spot and apply AI, automation, and digital tools to reduce manual effort in records, bylaw work, meeting support, and other administrative areas.
• Supervise one direct report and model a pragmatic, delivery-focused culture.
• Work closely with the CAO, Director of Corporate Services, the Management Team, and Council on governance and cross-organizational improvement priorities.

Who we want

You have municipal legislative or governance experience plus a genuine appetite for process improvement and technology. You ask good questions, cut through noise, and deliver results. Strong knowledge of the MGA is essential; comfort with AI tools and lean thinking is a major advantage. We’re open to candidates from traditional municipal paths or those bringing fresh process/operations perspectives who can quickly get up to speed on the legislative side.

What we offer

• True 4-day work week (Mon–Thu, 36.5 hours) — long weekends every week.
• $106K–$116K (Manager 1 band) + strong benefits including 9.3% employer / 3% employee RRSP contribution.
• Starting 4 weeks vacation + 3 weeks flex time for evening Council work.
• High-impact role with real scope to shape systems in a growing, post-amalgamation community — visible results, direct access to CAO and Council, and a culture that values getting things done over bureaucracy.

If you’re a pragmatic “get it done” manager who wants to build simpler, smarter legislative services while driving broader organizational efficiency — and you like the idea of long weekends every week — we’d like to hear from you.

Send your resume and a short cover letter (tell us why this mix of legislative work + organization-wide process improvement excites you) to HR@diamondvalley.town. Posting closes July 24, 2026.

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We are looking for a vibrant Communications Coordinator who shines in our very busy growing community within Alberta's Industrial Heartland.

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Reporting to the Legislative Services Manager, the Administrative Assistant provides administrative, reception, customer service, and records management support to the Legislative Services department. This position plays a key role in supporting corporate records and information management functions, front-line customer service delivery, and general administrative operations for the Town of Ponoka.

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